Invoices

I spot invoices in your emails and show you what you still need to transfer, what will be debited and what's already paid. I remind you before the deadline. Paying is up to you.

When an invoice arrives by email as a PDF or e-invoice, I read the issuer, number, date, amount, due date and bank details. It then shows up under Invoices. There's nothing to set up. I don't count your own outgoing invoices. If the same invoice arrives twice, for example in two accounts, it's listed once.

The tabs

City utilities€84.20transfer by Fri
Telekom€39.95direct debit
Scaleway€12.00paid per bank

Example with demo data

To pay: you need to transfer the money. Use copy to grab the IBAN and the Reference.
Direct debit: the sender collects the amount, for example by SEPA direct debit.
Paid: already paid, by card or PayPal, per receipt, ticked off by you, or matched by the Bank reconciliation with MoneyMoney.
All: everything except hidden items.

Use Not my invoice – hide in the invoice's ⋯ menu for anything that isn't an invoice for you. Hidden items move to a fifth tab, Hidden, which appears once there's something hidden – bring them back there with Open again.

How I recognise the payment method

I read the wording of the email and the PDF:

"already paid", "charged to your card", "paid via PayPal", "amount due 0.00" or a receipt → paid
"direct debit", "SEPA mandate", "mandate reference" → will be debited
"please transfer", "payable by", "payment due" → to pay

If none of that is there, the invoice goes to To pay with the label Payment method unclear. If this sender collects by direct debit, tell me once via ⋯ ("Direct debit – always for …"). I remember it for that sender and move their other open invoices too. If a later invoice explicitly says "please transfer", that wins.

Deadlines and reminders

I take the due date from the invoice. If it only says "payable within 14 days", I count from the invoice date. Without any terms, it shows no payment term.

For open invoices with a due date you get a notification 3 days before, on the due date and one day after, each once and only between 8 am and 8 pm. Invoices due soon also appear in Your day under Deadlines. I don't send reminders for direct debits.

When a dunning letter or payment reminder arrives, I attach it to the open invoice from the same sender (same number or same amount). The invoice gets Reminder received and you get a notification straight away.

If something looks wrong

Already paid? Tap Paid.
Wrongly marked as paid or debited? Tap Open again. This only affects this invoice. If it came from the bank reconciliation, I'll never match that transaction to this invoice again.
Not an invoice? Not my invoice – hide.
I remembered “direct debit” for a sender but you pay by transfer? On a debited invoice, open the ⋯ menu and choose “I pay by transfer – always for …” – transfer applies again, also for future invoices.
Check the details: Open email.